Constitution and Bylaws of the North Carolina Gourd Society, Inc.
(Adopted October 20, 1938, Revised February 1, 1941, November 1996, September 1997,
and June 10, 2000, September 2014, January 21, 2017)
Article I Name and Object
Section 1. The name of the organization shall be "North Carolina Gourd Society, Inc."
Section 2. The object of this organization shall be to advance the culture of gourds.
Article II Membership and Dues
Section 1. Any person interested in the purpose of the club shall be admitted to membership by application.
Section 2. The membership fee shall be $12 payable at the time of application for membership renewable for one year from that date of the application.
Article III Officers
Section 1. The officers shall be the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
Section 2. The officers of the club shall be elected for a two-year term of office. Elections will take place at the winter meeting in uneven years, e.g. 2017.
Article IV Meetings
Section 1. Meetings shall be held four times a year: at the Festival and in winter, spring, and summer. A notice of meeting time and place and major agenda items shall be mailed/emailed to all members before each meeting.
Section 2. Special meetings may be called by the President, or at the request of five members, all members to be notified in advance of the proposed meeting and its object.
Article V Amendments
The Constitution may be amended by a two-thirds vote of those present at any regular meeting, all members having been notified in advance of the proposed amendment.
Article I Duties of Officers and Executive Committee
Section 1. The President shall preside at all meetings of the club and shall be ex-officio member of all committees. The President shall appoint committee chairpersons to assist and direct activities of the group.
Section 2. In the absence of the President, the Vice President shall perform all duties of the office.
Section 3. The Recording Secretary shall see that the records of club meetings are maintained.
Section 4. The Corresponding Secretary will maintain the mailing list database, supply address labels for the newsletter, stamp and mail the newsletter, and handle additional mailings as needed. The Corresponding Secretary
will be a member of the Publicity Committee and supply the roster to the American Gourd Society as required.
Section 5. The Treasurer shall hold and account for all monies of the Alpha Chapter and pay bills in a timely fashion.
Section 6. All interests of the club shall be under the supervision of the elected officers to whom all business shall be referred for consideration before presentation to the club.
Section 7. Officers elected at the winter meeting shall take office at the spring meeting. Outgoing officers shall, within two weeks, deliver to their successors in office all records and other materials belonging to the office.
Section 8. The elected officers will be responsible for developing and recommending long-range goals.
Article II Nominations
The Nominating Committee, consisting of three members one of whom shall be appointed by the president at least one month before the winter meeting. This committee shall present to the club at the winter meeting a list of candidates. No one shall be nominated whose consent to serve has not been previously obtained. Further nominations may be made from the floor.
Article III Definition of QuorumA quorum shall consist of five members in good standing.
Article IV AmendmentsThe Bylaws may be amended in the same manner as the Constitution. (See Constitution, Article V above.)